Orders read into a draft
WhatsApp and email orders create a draft. A person approves anything important or unclear.
This is a worked example, not a real clientModelled on Vadodara engineering units
40 hours a week of typing, removed from a 55-person unit.
This is modelled on how these processes actually run. We replace it with a real client story when one is complete.
The business
A typical Makarpura engineering unit.
- 55 people and roughly ₹12 crore turnover
- Machined components for tier-2 auto buyers
- About 40 orders a day; most arrive on WhatsApp
- Tally, three Excel files and one WhatsApp group
The problem
The same order gets typed five times.
StepWhoWhere
Order receivedSalesWhatsApp / email / phone
Written into order registerSalesPaper
Re-typed for productionOfficeExcel
Job card written by handSupervisorPaper
Challan and invoice typedAccountsTally
E-way bill typed againAccountsGovernment portal
What it costs
Time, mistakes and the owner’s attention.
01
About 40 hours a week of office entry
02
Three to four wrong dispatches a month
03
About 15 order-status calls a day
04
The owner is the only complete source of truth
What was builtWeeks 1–2 Weeks 3–5 Weeks 6–8
Eight weeks. Three usable phases.
One record through production
The approved order creates the job card. The same record carries through to challan and Tally.
Customer and owner updates
Customers get dispatch messages. The owner gets one useful daily summary.
Illustrative result after 90 days
Entry drops. Staff stay.
The two office staff move to payment follow-up and vendor coordination, which nobody had time for before.
MeasureBeforeAfter
Data entry~40 hrs/week~9 hrs/week
Wrong dispatches3–4/monthUnder 1
Status calls~15/day~4/day
Order to challan~2 daysSame day
What we deliberately did not do
No ERP. No staff cuts. No shop-floor overhaul.
Tally stays. The current staff stay. The process is fixed in three phases, each useful on its own.
Just ask
Not sure if this applies to you?
Send us one line about what takes the most time in your office. We will tell you honestly whether we can help.
Based in Vadodara. First conversation and process check are free.